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Freedom of Information

This page last updated on Tuesday, 11-Jan-2005 BST

Publication Scheme
	A PDF file of the publication scheme is available to download and print. You will need Adobe Acrobat Reader to read the PDF file. If you do not have it you can download it for FREE from the Adobe Web Site
General Information
The purpose of the Publication Scheme is to make information held by the Parish Council accessible to members of the public, in compliance with the Freedom of Information Act 2000. Information can be obtained by applying to the Parish Council office, in writing or by email, and arrangements for the provision of copies or inspection of information made by prior appointment. A charge will be made for the provision of photocopies (without breaching copyright laws) at the cost as shown on the table below.
Authority
Fawley Parish Council Gang Warily Community & Recreation Centre Newlands Road Fawley Southampton, SO45 1GA Tel: 023 8089 0761 Fax: 023 8024 3297 Email: clerk@fawleyparishcouncil.org.uk website: www.fawleyparishcouncil.org.uk Responsible Officer: Malcolm Anderson - Clerk to the Council
Anyone can request information in writing or by email. The request must include details of the applicant and the information sought. The applicant has the right to be told whether the information is held by the Parish Council and to receive the information as a copy or a summary, if considered to be in the public interest. The Parish Council will respond within 20 days of the request. If there is any delay in the process or if a fee is required, the Parish Council can extend this period up to 3 months until the fee is paid, with notification to the applicant. The Publication Scheme will also identify where there are other sources of information held.
1. Council Internal Practice & Procedure
Core Class	Last 2 years of minutes
Where available/ charge	Web Site & Parish Office/ Free of charge
Optional Class	Agendas & supporting papers
Where/ available charge	Parish Office / Free of charge

Core Class	Standing Orders
Where available/ charge	Web Site & Parish Office / Free of charge
Optional Class	Committee Terms of reference
Where/ available charge	Web Site & Parish Office / Free of charge

Core Class	Councils report to Annual Parish Meeting
Where available/ charge	Web Site & Parish Office / Free of charge
Optional Class
Where/ available charge
2. Code of Conduct
Core Class	Members Declarations of acceptance of office
Where available/ charge	Parish Office/ 10p per side of A4
Optional Class
Where/ available charge

Core Class	Members register of interest
Where/ available charge	Parish Office/ 10p per side of A4
Optional Class
Where/ available charge
3. Periodic Electoral Review
Core Class	Information relating to the last periodic electoral review of the council area
Where/ available charge	Parish Office copies available through New Forest District Council
Optional Class
Where/ available charge
4. Employment practice & procedure
Core Class	Terms and conditions of employment
Where/ available charge	Parish Office/ 10p per side of A4
Optional Class	Equal Opportunities Policy
Where/ available charge	Web Site & Parish Office/ 10p per side of A4

Core Class	Job Descriptions
Where/ available charge	Parish Office/ 10p per side of A4
Optional Class	Health & Safety Policy
Where/ available charge	Web Site & Parish Office/ 10p per side of A4

Optional Class	Staffing Structure
Where/ available charge	Web Site
5. Planning Documents
Core Class	Responses to planning applications
Where/ available charge	Parish Office/ 10p per side of A4
Optional Class
Where/ available charge
6. Audit and Accounts
Core Class	Annual return form for the last year
Where/ available charge	Parish Office/ 10p per side of A4
Optional Class	Safety inspection records for playgrounds
Where/ available charge	Parish Office/ 10p per side of A4

Core Class	Annual Statutory Report by Auditor for the last financial year
Where/ available charge	Parish Office/10p per side of A4
Optional Class
Where/ available charge

Core Class	Receipt/Payment books, bank statements for the last financial year.
Where/ available charge	Parish Office/10p per side of A4
Optional Class
Where/ available charge

Core Class	VAT records for the last financial year
Where/ available charge	Parish Office/10p per side of A4
Optional Class
Where/ available charge

Core Class	Financial standing orders and regulations
Where/ available charge	Web Site & Parish Office/ 10p per side of A4
Optional Class
Where/ available charge

Core Class	Assets register
Where/ available charge	Parish Office
Optional Class
Where/ available charge

Core Class	Risk assessments
Where/ available charge	Parish Office
Optional Class
Where/ available charge
7. Development & implementation of policy
Core Class
Where/ available charge
Optional Class	Policy statements issued by council
Where/ available charge	Web Site & Parish Office/ 10p per side of A4

Core Class
Where/ available charge
Optional Class	Responses made by council to consultation papers
Where/ available charge	Parish Office/ 10p per side of A4

Core Class
Where/ available charge
Optional Class	Complaints handling procedure
Where/ available charge	Web Site & Parish Office/ 10p per side of A4
8. Byelaws
Core Class
Where/ available charge
Optional Class	To control dogs and dog fouling
Where/ available charge	Web Site & Parish Office/ 10p per side of A4
9. Council Circulars/Newsletters
Core Class
Where/ available charge
Optional Class	History of Parish
Where/ available charge	Web Site
10. Arts, entertainment & tourist information
Core Class
Where/ available charge
Optional Class	Information produced by the Council
Where/ available charge	Web Site & Parish Office
11. Allotments
Core Class
Where/ available charge
Optional Class	Plans, Standard tenancy agreements
Where/ available charge	Web Site & Parish Office
12. Burial Grounds
Core Class
Where/ available charge
Optional Class	Best Value Performance Plan Best Value Inspection reports
Where/ available charge	Web Site & Parish Office/ 10p per side of A4

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